Move to ?: Opens a window for you to select a folder to which you’d like to move the message.You can click any of them to apply the included actions to a selected message. When you first start, you’ll see the default Quick Steps there. It lets Microsoft show something in demos and ‘tick the box’ in product comparisons but they haven’t devoted the time or effort in making something customers can really make use of.You can find Quick Steps on the “Home” tab of Outlook. Unfortunately Quick Steps has been made entirely separate from the more powerful Rules features.Īs it stands, Quick Steps is a typical ‘tick box’ Microsoft effort. Outlook would be much better if people could make a set of actions with the rules wizard then select those actions to happen manually. Currently Rules have a trigger event then actions. Ideally Quick Steps should be merged with Outlook Rules into a single set of action options. Quick Steps are stored in the PST/OST file, making them inaccessible even to power users. There’s no import/export option for Quick Steps, making it harder to share or migrate. New Message looks great until you realize there’s no Signature, HTML formatting, account nor other choices that would make the feature really good. This obvious omission make the option useless for many purposes like an alert after 7 or 10 days.
Just one example is the Flag item which lets you preset to vague terms like ‘This Week’ or ‘Next Week’ but not a number of days from today. By all means, give Quick Steps a try, but don’t be surprised if you run into annoyances and limitations. They are a feature that looks great in limited demos but really doesn’t go far enough. Once you’ve decided the actions to group together, go to New Quick StepĪside from options available elsewhere, you can reorder the Quick Steps using the up/down arrow keys.įrankly, we don’t think much of Outlook Quick Steps. Sometimes you can fully automate these using Outlook Rules but more commonly you have to choose the actions on an individual basis for each message. Watch how you work with Outlook and note down any common tasks you do like Forwarding messages to the same person or people or moving messages to folders. A quick link to making your own Quick Steps. Open up a reply window for the selected messageġ. Either your ‘team’ as defined in Exchange Server or a specific group you select.ġ.
Either your ‘manager’ as defined in Exchange Server or a specific person you select.ġ. The defaults are meant to be examples of what is possible.ġ. Quick Steps let you customize and combine Outlook functions into a single click without resorting to VBA.
0 kommentar(er)
